Association
of Scout and Guide Centres (ASGC) - Constitution
Purpose
The purpose of the Association of Scout and Guide
Centres is to promote a safe and healthy working environment for staff,
volunteers and visitors and to encourage the provision of activities
and facilities that develop young people and support the youth programme
of The Scout Association and Girlguiding UK.
Methods
To achieve the aim the Association of Scout and
Guide Centres will:
Provide support to campsites and activity centres to ensure they meet
the minimum
requirements for membership.
Provide a forum for members to exchange views, share advice and gain
support from
others with a similar involvement.
Take an active part in advising and improving elements of which the
ASGC has first
hand knowledge, to the betterment of all concerned.
Promote the policies and programmes of The Scout Association and Girlguiding
UK.
Promote opportunities for improving standards and facilities and provide
training
opportunities.
Feed back trends and developing situations observed at participating
sites to the
Scout and Guide Association Headquarters and those who require such
knowledge
in order to assist with the formation of programme and training policies.
Make available relevant information from Scout and Guide Headquarters.
Arrange an annual conference.
Membership
Membership of the Association of Scout and Guide Centres (ASGC) is open
to all involved with the running and administration of Scout and Guide
Association Campsites and Activity Centres.
[A membership subscription and declaration will be required from each
campsite or activity centre to become a member].
Minimum membership requirements
Within twelve months of application for membership campsites and activity
centres will be required to demonstrate that they undertake to provide
suitable and appropriate:
Child protection policies and guidelines for site users.
Safety policies and guidelines for staff, volunteers and visitors.
Contracts of employment for paid staff and compliance with other current
employment legislation.
Operating procedures for activities in accordance with the rules and
polices of The
Scout Association and Girlguiding UK as appropriate.
Access for those with disabilities to facilities and activities wherever
practicable.
Opportunities for young people (aged 18 –25) to be involved in
the decision-making
processes of the campsite or activity centre.
Management Committee
The ASGC Management Committee exists to support the delivery of the
methods detailed in
achieving the ASGC purpose.
Membership of the Management Committee
The management committee consists of:
Elected members
Chairman
Secretary
Treasurer
Young person (aged 18 –25)
A representative (Management Committee)
A representative (Paid staff)
A representative (Volunteer site staff)
Invited to attend
A representative of The Scout Association
A representative of Girlguiding UK.
Other matters
ASGC members will annually elect a Management Committee of up to seven
members to fill the above positions.
Management Committee members will serve a maximum of 4 years, retiring
on
rotation at the AGM. The Committee may co-opt up to 4 people until the
following
AGM. No committee member may stand for re-election without a break of
at least
twelve months.
The accounting year will be from 1st January to 31st December. A provisional
statement of accounts will also be presented at each year’s conference.
The Management Committee will meet at least three times per year.
Voting procedure:
AGM
a. Each site will have one vote for any proposition made and duly seconded.
b. Decisions are made by a majority of votes from sites that are paid
members (one
vote per site) represented at the meeting. In the event of an equal
number of
votes being cast on either side in any issue the Chairman does not have
a
casting vote and the matter is taken not to have been carried.
c. Ballot papers will be used when voting for a conference venue and
any other
matters deemed necessary by the Chairman. Ballot officers will normally
be the
representatives of The Scout Association and Girlguiding UK.
Management Committee
a. For a meeting to be quorate 3 committee members must be represented.
b. Decisions are made by a majority of votes from those present at the
meeting. In
the event of an equal number of votes being cast on either side in any
issue the
Chairman does not have a casting vote and the matter is taken not to
have been
carried.
In the event of the closure of the ASGC, all funds held will be equally
distributed
between those sites which are paid up members in the year of closure,
on a date
agreed by the Management Committee.
Postage, telephone and travel expenses will be paid to Management Committee
members for work done when involved in ASGC business.
Changes in the constitution may only be made at an AGM with prior notice
of any
proposed changes given to members, by post, fax or Email at least eight
weeks prior
to the AGM. Those who cannot attend the conference may vote by post,
fax or
email. This vote must be with the Secretary no later than two weeks
before the
conference.
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